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RMC Bylaws Update When the Club amended its Bylaws in 1999, there was one omission and one item which should have been deleted. The Bylaws provide for amendments "at any general membership meeting provided that notice of said meeting be given by posting and by mail (as provided for meetings other than the Annual Meeting) at least two weeks prior to said meeting. Said notice shall contain either the text or a brief summary of the proposed amendments." The membership will be asked to vote on the two changes proposed below at the Annual meeting on August 9, 2003. This insertion in the Newsletter will serve as written notice. The first change is an addition to Section 2 of Article 4 , which now reads: "Thirty members shall constitute a quorum for the transaction of business at any general membership meeting of the Club." It is proposed to add the following that was omitted in 1999: "Eight members shall constitute a quorum for the transaction of business at any meeting of the Board of Directors of the Club." The second change, to Section 4 of Article 4, concerns the announcement of general membership meetings. Section 4.4 now reads "the secretary...shall give notice of all general membership meetings by posting a written announcement in at least two public places in the Town of Randolph." It is proposed to strike this provision from the Bylaws. The method of announcing the Annual Meeting in recent years has been to publish this information both in the Club's Newsletter and in the Randolph Weekly, more efficient ways of getting this information to our membership. Announcements have not been posted in some years, and the Annual Meeting, as specified in the Bylaws, must occur on the second Saturday of August. The complete text of section 4.4 now reads (changes in italics): The Secretary/Clerk shall
see that notice of the Annual Meeting is given in the Newsletter
and is printed in the Randolph Weekly. In the case of
meetings other than the Annual Meeting, the Secretary/Clerk shall
give notice to the Randolph Weekly and
also send a written announcement to each member of the Club at
his/her address as shown on the Club records, at least 14 days
prior to the date of the meeting. No notice shall be required
for junior members and duplicate notices to one address shall
be avoided.
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